TEAM RESPONSIBILITIES

We will provide scorekeepers. However, each team will be responsible for one person to help work the score table when the team is playing. One team’s person will do libero tracking while the other team’s person will flip the score. This can be done by a parent on the team as well as any student. And you can alternate who does this job throughout the day.

FORMAT

The tournament is a one-day event. 

ESHS Format

Every team is guaranteed the number of sets equal to 5 matches. Aka, each team will play a minimum of 10 sets. The maximum number of sets played will be 15 as to fall in line with the VHSL set and match limits for tournaments.

Pool play will take place in the morning followed by playoffs in the afternoon.

We will have 2 divisions of Boys Varsity, 4 divisions of Girls Varsity, 2 division of Girls Junior Varsity.

We aim for all divisions to have 4 pools of 4 teams. However, the format for each division will depend on the number of teams with the potential of pools having 3 teams. 

When scheduling, we do our best to avoid putting teams from the same conference into the same pool. However, this is not always avoidable.

Formatting is subject to change depending on number of teams.

ESHHS Format

Every team is guaranteed the number of sets equal to 3 matches. Aka each team will play a minimum of 9 sets. However, we are aiming to get to 4 or 5 matches if possible. Because separating Homeschool teams into a separate event is newer, this depends on the number of teams that register for this specific event.

We aim to have 1 division of Boys Varsity, 1 division of Girls Varsity, 1 division of Girls Junior Varsity.

Formatting is subject to change depending on number of teams.

Virginia High School League (VHSL) & North Carolina High School Athletic Association (NCHSAA) Participation Guidelines

In accordance with VHSL Rule 54-8-1, the VHSL has established contest limitations for volleyball. Each school may choose from the following options for regular season play:

> 20 dual matches

> 18 dual matches + 1 invitational tournament

> 16 dual matches + 2 invitational tournaments

Invitational tournaments may not exceed two consecutive days of play, and teams are limited to a maximum of 15 sets per tournament.

North Carolina Teams (NCHSAA Members)

Per NCHSAA rules, teams from North Carolina are limited to a maximum of four matches in a single day. We will structure your schedule accordingly to ensure compliance with your state regulations.

COACHES

An individual may not be listed as the head coach for more than one team participating in this event. Aka, each team must have a unique head coach available the day of the event. This ensures that every team has a dedicated coach present and available throughout the competition.

PAYMENT INSTRUCTIONS & INFORMATION

Step 1 – Make your check(s) payable to “Atlantic Coast Events.”

Step 2 – Write “ESHS” and your invoice number in the memo section.

Step 3 – Mail your payment(s) to the following address: Atlantic Coast Events 924 Sandoval Dr. Virginia Beach, VA 23454

If a W9 form is needed by your Bookkeeper, click here to view the ACE W-9.

If your school cannot meet the payment deadline, please contact us immediately after registering at admin@endlesssummervolleyball.org to discuss options.

If you know that your invoice needs a specific Invoice Date, please let us know by emailing us at admin@endlesssummervolleyball.org so that we might be able to do this when creating the invoice initially. This helps to avoid last minute requests to edit invoices and, thus, prolonging the payment process.

If for some reason your team needs to drop, please update as soon as possible by emailing admin@endlesssummervolleyball.org. Teams that have not made payments by the due date are eligible for an automatic drop.

COMMUNICATIONS

Add the following email addresses to your contact list to ensure delivery of information in the future, admin@endlesssummervolleyball.org and info@endlesssummervolleyball.org.

If you registered without providing a Head Coach and/or information changes for your Head Coach or Athletic Director, please update us via email at  admin@endlesssummervolleyball.org. We will be sending emails as we get closer to the event with important information for coaches to receive and share with their teams.

INVOICE

We manually send invoices. They are not sent automatically with registration. If you register prior to August 24th, you can expect an invoice sent via email within two weeks of registering. If you registered on or after August 24th, you can expect an invoice within a week. The invoice will be sent to the email addresses provided in the registration form for each team’s Head Coach, Athletic Director, and, if provided, Bookkeeper. 

If you know that your invoice needs a specific Invoice Date, please let us know by emailing us at admin@endlesssummervolleyball.org so that we might be able to do this when creating the invoice initially. This helps to avoid last minute requests to edit invoices and, thus, prolonging the payment process.

RECEIPT

Once payment is received, you can expect a receipt of payment sent the same way as explained above. Again, note that this is not something that happens automatically. 

ACCEPTANCE

Your team is accepted upon payment received unless otherwise told. Note we accept teams in order of payment received.

EVENT INFORMATION DOCUMENTS

An email will be sent to Head Coaches and Athletic Directors with more specifics for the event information by the Monday prior to the event.

SCHEDULE

An email will be sent to Head Coaches and Athletic Directors once the schedule is live. This typically happens by the Thursday prior to the event.

SCOREKEEPERS

Scorekeepers will be provided.

Chris Riley, Tournament Organizer

Robert Kyle, Tournament Director

Megan Robert, Tournament Administrator