Thank you for registering in the Endless Summer High School Volleyball Tournament!
Below is a list of what we need from you and what you can expect from us leading up to the event.
WHAT WE NEED FROM YOU
INVOICE DATE If you know that your invoice needs a specific Invoice Date, please let us know by emailing us at admin@endlesssummervolleyball.org so that we might be able to do this when creating the invoice initially. This helps to avoid last minute requests to edit invoices and, thus, prolonging the payment process.
SUBMIT PAYMENT Payment is due by Tuesday, September 3rd. Please, follow the instructions below for your payment.
- Step 1 - Make your check(s) out to "Atlantic Coast Events."
- Step 2 - Write the name of your team(s) and division(s) and "ESHS" in the memo section of your check.
- Step 3 - Mail your payment(s) to the following address: Atlantic Coast Events 924 Sandoval Dr. Virginia Beach, VA 23454
If a W9 form is needed, click here to view and download the current ACE W-9.
SAVE OUR CONTACT INFORMATION Please add the following email addresses to your contact list to ensure delivery of information in the future, info@endlesssummervolleyball.org and admin@endlesssummervolleyball.org.
UPDATE CONTACT INFORMATION WHEN APPROPRIATE If you registered without a Head Coach and/or information changes for your Head Coach or Athletic Director, please update us at admin@endlesssummervolleyball.org. We will be sending emails as we get closer to the event with important information for coaches to receive and share with their teams.
IF FROM OUT OF TOWN, BOOK YOUR ROOMS If you are traveling from out of town and need housing, you can book with TRAVELING TEAMS®, our housing partner. Click here to book your rooms. If you need further assistance with housing, you can contact the Traveling Teams Reservation Department at 1.800.430.1159 M-F 9am – 6pm EST or directly to Corey Morgan at 1.866.468.3268 ex:808 or via email at corey@travelingteams.com.
WHAT TO EXPECT FROM US
INVOICE We manually send invoices. They are not sent automatically with registration. The invoice will be sent to the email addresses provided in the registration form for each team’s Head Coach, Athletic Director, and, if provided, Bookkeeper. If prior to August, you can expect an invoice within two weeks of registration. If August 1st or later, you can expect an invoice within one week of registration.
RECEIPT Once payment is received, you can expect a receipt of payment sent the same way as explained above. Again, note that this is not something that happens automatically.
ACCEPTANCE Your team is accepted upon payment received unless otherwise told. Note we accept teams in order of payment received.
EVENT INFORMATION An email will be sent to Head Coaches and Athletic Directors notifying that the event information document has been updated. This typically happens two Fridays prior to the event.
SCHEDULE An email will be sent to Head Coaches and Athletic Directors once the schedule is live. This typically happens the Wednesday prior to the event.
SCOREKEEPERS Scorekeepers will be provided. The two playing teams will be responsible for providing a person at the score table. One will flip the score and the other will track the libero. You may alternate who does these jobs. It does not need to be one person the entire day.
We look forward to your participation in the event and be sure to check back to the website for continued information!
Staff of the Endless Summer High School Volleyball Tournament